User Guide

September 03, 2025•7 min read

TattooNOW user guide

Updated:September 14th, 2025.

This will be the final resting place for all of the set up and update, documentation, in blog form. Working on new videos and copying the relevant videos from archive over.

User Guide

30 Minute 1 on 1 Meetings with Gabe

Step 2b - Phone (IVR & SMS/A2P)

Step 7 - Check In! (Personalized Video + Page)

Step 8 - Chatbot

Step 9 - Lead Connector

Step 9 - Stats

Advanced -

As always, please set a meeting with Gabe with any questions or to help with anything!

Setup

Business Info
Domains

Welcome to TattooNOW

We’re so glad to have you join the team! This guide is meant to provide team specific information to help you get off to a great and productive start.

WHO WE ARE

Our mission

Goal is to organize your art business, visualize, expand deliberately, and fulfill its potential to leave the longest lasting positive impact on your communities possible.

The team

Gabe Ripley has been helping tattooers, studios, companies, and artists of exceptional influence since the mid 90’s. He works with various freelancers and high-stakes technical partners to ensure delivery of the best technologies.

TattooNOW works with you and your team so that you are only as reliant on us as you want.

PRODUCT & PROCESS

Project Process

Learning how the TattooNOW Business Suite can help your business is overwhelming. The tools can help automate nearly every part of your business that can be, which means there are most likely tools to help parts of your business that don't exist yet. Our clients are in all stages of their careers and studios in various places in their evolution, so you may or may not already have most pieces in place.

With this in mind, the bulk of setup and learning can happen in an online course that you can take at your own pace. Some people will take 6-8 weeks, others in a few days.

*Profession and Premiere packages include 2 personalized 1 on 1 onboarding calls. The first a technical walk through of the TattooNOW Business Suite so you can hook up your google business listing and social media accounts and the other a training session to learn the essentials of using the tools.

Weekly Meetings

Every Wednesday at 11am EST we meet online to discuss business and tech. TattooNOW Business Suite members have the option to ask questions and add items to the Agenda.

30 Minute 1 on 1 Meetings with Gabe

Gabe Ripley has a calendar for clients to book meetings dedicated to your growth. Until someone abuses the opportunity, feel free to click the buttons and we will meet until you are all set!

ONBOARDING

Step 1 - Welcome

*Can we ask their day off/preferred day to communicate?

Dear {{contact.first_name}},

Welcome to the TattooNOW Business Suite! We're excited to have you on board and can't wait to help you grow your tattoo business.

As a new user, you now have access to our powerful marketing automation features, unlimited contacts, form and survey builders, sales and opportunity pipelines, and much more depending on the package. Our platform is designed to help tattoo businesses like yours grow and thrive.

If you have any questions or need assistance with anything, I am here to help. Simply reply to this email!

Book your first onboarding call here if you haven’t already: https://linktoyourcalendar.com

Best regards,

Gabe Ripely

Onboarding Setup Questions

Half Dozen Artist/Studio Interview Questions

SMS

Hello!
Video thank you gif
Email has been sent:
Login Details
Magic link to make sure we can email you!
Roundtable & Contact Options

Hello {{contact.first_name}}!

Thank you for being part of the TattooNOW Business Suite. This email is the first in a series to help you get the most out of TattooNOW, without being overwhelmed.

Recently I read about "slow-boarding", the process of onboarding at a slow pace and realized this is what we need. It's kinda like juggling, practicing one ball at a time and adding more when the current set is fluid is the only way. You can't just start throwing all the balls in the air.

Expect full setup to take 2-8 weeks, depending on yer package and timing.

Of course if you already juggle, wait until you juggle with the new TattooNOW, I'm happy to dive into deep end with ya asap.

In any event, please confirm you received this email got to you by clicking here, and you will be brought to a page to reset your password for the new members area.
Next Step: Vital Info Form

Thank You
Log In Detals
Set Expectations
Get Started/First Steps Link - Onboarding Course (trigger that sets setup custom value)
Roundtable & Contact Options

Onboarding Form

Migration?
- Yes
  - Access information for any external software or programs needed
- No
Ads?
- If yes where how much? Connect appointments/consults
How do you do consults
Consultation form?
Deposits
- How taken? redeemed/reported?
- Bank/Stripe/Square?
Release Forms?
Client list?
Chesckout/POS?
Followup?

Business Details

Setup Videos:

Contact info
- Friendly Name
- Tax ID
- Hours of Operation
Brand
- Logo/Colors/Font in Brand Guide
- Brand Voice - from Website
Domain

Registered?
- Yes - Live - Register Subdomain
- Yes - Not Live or NO - Register
Domain DNS
- Web funnels
  - A2P Funnel
- Email

My Profile

Set
- Email Signature information
- Setup Outlook/Gmail Calendar integration
- Determine Sync settings
- Google Calendar
- Team Onboarding form

Integrations

Meta
Google
$

Step 2 - One-Box

{{user.first_name}},

First things first, let's save you some time and open up the opportunities while using tools to quickly qualify poeple.

Goal:

Connect various platforms to your One-Box so your clients can communicate in their platform of choice, you can check your One-Box.
Best in class personalized communications at scale efficiently
Easy to access the complete history of conversations across platforms!
Qualify the clients that fit in an organized manner.
Redirect everyone else graciously to educational materials and referrals.

Course (triggers reminders)

Setup
Consult Forms
Snippets
Tour